Record keeping for employers

You must keep records of all deductions you make for your employees.

Getting into good record-keeping routines and maintaining up-to-date accounts is important and you're required to keep records of all your wage information. This includes:

• PAYE and other deductions, and
• deduction payment receipts.

You should also keep a careful note of time and wages, along with any holiday and leave taken. Employees need to fill out a Tax code declaration (IR330) form that you must keep with your records, along with any letters from Inland Revenue requesting changes to your employees' tax codes. Your records must be kept for at least 7 years.